ACRL College & Research Libraries News

Association of College & Research Libraries

ACRL actions, July 1985

The Board of Directors of the Association of Col- lege and Research Libraries met twice during the ALA Annual Conference in Chicago: on July 6, 1985, and July 9, 1985.

Academic status

The Board reaffirmed the charge of the Academic Status Committee and directed the staff to appoint a staff liaison to the committee.

ACRL’s name

A motion to change the name of the Association to the Association of College and Research Librarians was referred to the Planning Committee.

AECT Joint Committee

The Board reviewed the proposal that was being submitted to the ALA Committee on Organization

ACRL publications picked as top priority by members at ALA Annual Conference

The ACRL President’s Program in Chicago took the form of a working meeting rather than a lec- ture/discussion. Five hundred conference participants attending the program were given a list of ten ACRL activities and asked to choose which five should have the highest priority. After discussing the choices with their colleagues, each table of ten participants ranked the activities that ACRL should stress in the coming years. The results were analyzed by a computer program, courtesy of Brian Staples of OCLC, and reported to the entire group at the end of the session.

Here are the results:

Number One Priority:ACRL should continue to sponsor publications (including CORL News, conference proceedings, continuing education syllabi, books, etc.).

Number Two Priority:The ACRL continuing education program should be expanded so that academic/research librarians may learn new skills and keep old skills current.

Number Three Priority:ACRL should develop and vigorously promote standards and guidelines for academic libraries.

Number Four Priority:ACRL should strengthen its alliances with other professional and scholarly organizations, thus increasing public awareness of the role of academic and research libraries in the higher education community.

Number Five Priority:ACRL should support state and regional chapters in order to encourage a sense of professional identity and peer reinforcement.

A detailed analysis of the demographics of the participants, as well as their comments on each ACRL activity, is now underway and will be reported on later in CORL News. (COO) to form a joint committee between ACRL and the Association for Educational Communications and Technology (AECT). COO and the ALA Council later both approved this proposal.

Board directors-at-large

The Board approved a transition plan that will implement the new nominating process for the directors-at-large. Under the transition plan, the Chapters Council and the Activity Sections Council will each nominate a pair of director-at-large candidates for the 1986 election. By the 1989 election there will be seven directors-at-large: two each nominated by the Chapters Council and the Activity Sections Council and one each nominated by the three type of library sections.

Budget

The Board approved the ACRL 1985-86 budget with total revenues set at $895,241 and expenses at $913,371. An analysis of the budget will appear in the December issue of C&RL News.

Revisions to the Fiscal Policy Manual were approved. The ACRL budget will now pay for AV, special equipment and telecommunications costs for programs at the ALA Annual Conference. The travel per diem for approved travel expenses was raised from $50 to $100. Expenses for coffee service for the Board of Directors meetings will be paid for by the ACRL budget. Other units wishing coffee service may approach vendors/publishers for funds to cover coffee expenses or may charge attendees for coffee. A new policy for the recognition of service on the Board of Directors was also approved. Under this policy Board members, upon completion of their terms of office, will be presented with a token of the Association’s appreciation.

The Board reviewed a five-year summary of ACRL revenues and expenses and a report on ACRL staff time studies.

Chapters

The Board approved that the minimum chapter allocation will be set at $100 starting in the 1986-87 fiscal year. The Board directed the Budget and Finance Committee to continue to give high priority to officer and staff travel to chapter meetings. The policy on the Funded Chapter Speakers Program was revised to include the ACRL Past- President as a back-up speaker.

C&RLarticle award

The Board approved the concept of an award for the best article published in College and Research Libraries and granted permission for the staff to seek funding for the award.

C&RL News

The Board accepted a recommendation from the final report of the ACRL/ALA Task Force: that the

C&RL NewsEditorial Board and the C&RL News editor forge connections with section newsletters by reprinting or summarizing articles from the section newsletters for general membership information.

Committee intern policy

The Board approved the following policy on committee interns: “An internship provides a one- year opportunity for an individual to become more familiar with the work and organization of ACRL and to demonstrate his/her capacities for further service to ACRL. An intern, unlike an observer, participates fully in the work and decision making of the committee. One, two but not more than three interns may be appointed to any one committee in a given year.”

Conflict resolution

The Board approved the following policy on conflict resolution: “When cases of conflict between ACRL units reach an impasse, the matter will be referred to the ACRL Executive Committee for resolution.”

Council on Library Resources

The Board endorsed the statement, “Scholarship, Research, and Access to Information,” prepared by the Council on Library Resources. The Council issued the statement in January 1985 to assert the need for unconstrained access to information.

Discussion groups

The Board approved that the name of the ACRL Public Relations in Academic and Research Libraries Discussion Group be changed to the ACRL Public Relations in Academic Libraries Discussion Group.

The petition to establish a new Research Discussion Group was approved.

Divisional Leadership Enhancement Program

The Board received the final report of the Divisional Leadership Enhancement Program Planning Committee and discharged the Committee.

Documentation Abstracts

The Board approved the proposal to appoint one ACRL representative to the Board of Directors of Documentation Abstracts. The ALA Committee on Organization and the ALA Council later both approved this proposal.

Fourth ACRL National Conference

The Board heard a progress report on the Fourth ACRL National Conference to be held April 9-12, 1986, in Baltimore, Md. The chair of the Conference Executive Committee, Jo Harrar, presented each Board member with Baltimore posters, a copy of the Baltimore Magazine and sample spices from the McCormick spice factory in Baltimore.

Grant proposals

The Board received information on ACRL staff assistance offered to ACRL units working on grant proposals. Under this process, an ACRL unit may submit its proposal to Headquarters for critique and suggestions for improvement.

New York Conference programs

The Board approved the program plans of 12 sections, 2 committees, 4 discussion groups and the President’s Program for the New York ALA Annual Conference, June28-July 3,1986. The May C&RL News issue will carry full details of these programs.

Planning Committee

The Board received the Planning Committee’s review of the Audiovisual Committee, the Budget and Finance Committee, and the Constitution and Bylaws Committee.

The length of appointment for members of the Planning Committee was changed from two to three years. The Board also approved a revised charge and membership composition for the Planning Committee.

Section surcharge

The Board voted to change the ACRL Bylaws to allow ACRL members to choose any two sections; to keep the surcharge at $2.00 or change it to reflect the cost of maintaining a member; and to reassess the nomination process for the ACRL Board of Directors in 1989 to ascertain the impact (if any) of the new section surcharge policy. The Board will consider this issue again at Midwinter when it votes on the revised Bylaws language. The membership will vote on this Bylaws change in the official ALA ballot this spring.

Statistics

The Board discussed the role of ACRL in the collection of academic library statistics.

The Board established a new standing Committee on Academic Library Statistics and referred the recommendations of the Task Force on Library Statistics to this new committee. The Task Force was discharged.

Standards

The Board established a policy that all ACRL standards will be given away free and the budget will be set to absorb the production cost.

The Board approved the following policy statement: “Standards for subject-oriented divisions, departments, or branches of college or research libraries will not be adopted. The ACRL Standards and Accreditation Committee believes that the ACRL/AECT Guidelines for Two-Year Learning Resources Programs, the ACRL Standards for College Libraries, and the ACRL Standards for University Libraries can be successfully applied to most evaluations for accreditation by either regional or subject-oriented bodies.”

Jim Ulsamer of Baker& Taylor presents the ACRL Academic Librarian of the Year Award to Jessie Carney Smith.

The deadline for the completion of the revised College Library Standards was extended until after the January 1986 Midwinter meeting.

Strategic planning

The Board discussed the ALA Strategic Long Range Planning process and its relationship to ACRL’s planning process.

Task Force on Academic Libraries and Higher Education

The Board received the final report of the Task Force on Academic Libraries and Higher Education, discharged the Task Force with thanks, and referred the report to the Planning Committee for study and further recommendations if necessary.

Western European Specialists Section

The Board approved a new award, the Martinus Nijhoff International West European Specialist Study Grant. The grant will provide travel, room and board for a personal member of ALA to travel to The Hague in order to visit Nijhoff International and then to travel to two other West European countries in order to study some aspect of West European librarianship or bibliography. WESS will be responsible for administering the award.

The Martinus Nijhoff International West European Specialist Study Grant

Martinus Nijhoff International has announced its intention to award an annual West European study grant. The grant will enable a member of ALA to travel first to The Hague in order to visit Nijhoff International and then to two other West European countries of the grant recipient’s choice for ten consecutive working days in order to study some aspect of West European librarianship or bibliography. The grant will cover air travel to and from Europe, surface travel in Europe, lodging and board.

The jury responsible for making the award will consist of three members of ACRL’s Western European Specialists Section. Two members of Nijhoff International will serve as consultants to the jury.

Applications should contain a detailed description of the proposed project, and an explanation of the value of the project to the library community. The primary criterion for awarding the grant will be the significance and utility of the proposed project as a contribution to the study of the acquisition, organization, or use of library materials from or relating to Western Europe.

A report of no less than 4,000 words on the research resulting from the study trip is to be submitted to the jury no later than six months after the final day of the trip. It is assumed that in most cases this report will be suitable for publication: if so, ACBL will be given first rights of refusal.

If the grant recipient wishes to remain in Europe for longer than the ten days covered by the grant, this may be done at the recipient’s own expense.

The deadline for applications for the 1986 grant will be December 1, 1985. The winner of the grant will be announced in the membership meeting of the Western European Specialists Section at the 1986 annual ALA conference.

Applications should be sent to Conradus Jager, Martinus Nijhoff International, 190 Old Derby Street, Hingham, MA 02043.

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ACRL award winners

Carolyn Kirkendall receives the Miriam Dudley BI Librarian of the Year Award from BIS chair Bill Miller.

Alena F. Chadwick and James E. Simon, two of the three Oberly Award winners, are given their certificates by Linda Phillips, STS chair, and Maria Pisa, of the National Agricultural Library.

ACRL/ISI fellowships for 1986

The Association of College and Research Libraries solicits applications for the two fellowships made possible by the Institute for Scientific Information (ISI) in Philadelphia. The first, the Samuel Lazerow Fellowship for Research in Acquisitions or Technical Services in an Academic or Research Library, honors a senior vice-president of ISI who made outstanding contributions to these fields. The fellowship of $1,000 is to foster advances in acquisitions or technical services by providing a practicing librarian with funds for research, travel, and writing.

The second fellowship, the ACRL Doctoral Dissertation Fellowship, provides an award of $1,000 to a doctoral student working on a dissertation in the area of academic librarianship.

Applications for both fellowships should be made to ACRL/ALA, 50 E. Huron St., Chicago, IL 60611-2795, and are due by December 1, 1985. There are no application forms for these fellowships. Candidates should submit proposals as described below. The winners of the awards will be announced at the ALA Annual Conference in New York in July 1986.

To be eligible for the Lazerow Award, a librarian must be working in acquisitions or technical services in an academic or research library. The Fellowship supports research in acquisitions or technical services, including the technical services aspects of library automation and library management. Research projects in collection development or the compilation of bibliographies will not be supported by this Fellowship. Application proposals should be brief (five pages or less) and include the following:

1) description of research, travel, or writing project;

2) schedule for the project;

3) an estimate of expenses.

An up-to-date curriculum vitae should accompany the proposal. Proposals for the Lazerow Award will be judged on the following:

1) potential significance of the project to acquisitions or technical services work;

2) originality and creativity;

3) clarity and completeness of the proposal;

4) evidence of an interest in scholarship, such as a previous publication record.

In order to be eligible for the ACRL Doctoral Dissertation Award, the applicant must meet the following qualifications:

1) be an active doctoral student in the academic librarianship area in a degree-granting institution;

2) have all coursework completed;

3) have had a dissertation proposal accepted by the institution.

The application should be brief (less than ten pages) and include the following:

1) description of the research, including significance and methodology;

2) a schedule for completion;

3) budget and budget justification for items for which support is sought (these must be items for which no other support is available);

4) the name of the dissertation advisor and committee members;

5) a cover letter from the dissertation advisor endorsing the proposal.

An up-to-date curriculum vitae should accompany the proposal. Proposals will be judged on the following criteria:

1) potential significance of the research to the field of academic librarianship;

2) validity of the methodology and proposed method of analvsis;

3) originality and creativity;

4) clarity and completeness of the proposal;

5) presentation of a convincing plan for completion in a reasonable amount of time;

6) evidence of a continuing interest in scholarship, such as a previous publication record.

The winner of the 1985 Lazerow Fellowship was Anne L. Highsmith, head of the Copy Cataloging Department at Texas A&M University, for a comparative study of the cataloging components of several automated library systems. The 1985 cowinners of the Doctoral Dissertation Fellowship were Vicki L. Gregory, Rutgers University, for “State Coordination of Higher Education and Academic Libraries”; and Joanne R. Euster, doctoral student at the University of California, Berkeley, for “The Leader Role in Influencing the Central Environment of Academic Libraries.”

For further information on either of these two fellowhips, contact ACRL/ALA, 50 E. Huron St., Chicago, IL 60611-2795; (312) 944-6780.

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