College & Research Libraries NEWS

ACRL News Issue (B) of College & Research Libraries, Vol. 31, No. 6

News From the Field

ACQUISITIONS

• A group of letters and manuscripts of Oliver St. John Gogarty has been acquired by the Ellen Clarke Bertrand Library of Buckneel University from the poet’s son, Oliver D. Gogarty. Among the manuscripts are poems and a television play. Included among the writers of the letters are Lord Beaverbrook, Lord Dunsany, Robert Flaherty, H. Montgomery Hyde, Joseph P. Kennedy, Queen Mary the Queen Mother, and Philip Sayers. This considerably enhances the collection of letters previously acquired from Mr. Gogarty and made possible through funds given to the library by Dr. LaFayette Butler of Hazleton.

• A number of President Eisenhower’s letters are in a group of some 5,000 private papers and historical documents given to Columbia University by Dr. Allen Nevins, Dewitt Clinton Professor Emeritus of American History at the University. These will be added to the 20,000-item collection he has built since 1953 in the University Libraries. In addition to President Eisenhower, other prominent persons represented through correspondence in the new gift include Dean Acheson, Anthony Eden, James T. Farrell, Robert Frost, Lyndon Johnson, Robert Kennedy, Herbert Lehman, Robert Dowell, Archibald MacLeish, Carl Sandburg, Adlai Stevenson, Robert Penn Warren, and Andrew Wyeth.

• Lawrence J. O’Connor, Jr., Federal Power Commissioner, has announced that his personal and official papers will be given to the University of Houston libraries for the University’s Texas Gulf Coast Historical Collections. O’Connor’s papers include records of oil and power cases, personal correspondence with Congress and industry, legislative material, speeches, and miscellaneous items. The University has already received the first shipment of the O’Connor papers, those relating to the Permian Basin Case, and will receive others over a period of years. At an appropriate time they will be made available for historical research. Commissioner O’Connor was appointed to the Federal Power Commission by the late President John F. Kennedy in 1961 and was reappointed by President Lyndon B. Johnson in 1966. He received a B.A. degree from Rice University and an M.B.A. degree from Harvard. From 1945 to 1958 he was Vice-President and Treasurer of the Goldston Oil Corporation of Houston. In 1949-60 O’Connor served as Assistant Director, Office of Oil and Gas, U.S. Department of the Interior and he was Administrator of the Oil Import Administration 1960-61.

FELLOWSHIPS/SCHOLARSHIPS

• A one-year traineeship in Computer Librarianship under the auspices of the National Library of Medicine, Public Health Service, is available at the Washington University School of Medicine Library, St. Louis, Missouri. The traineeship will run from September 1, 1971 through August 30, 1972. The stipend is $5500, the first $3600 of which is tax free, plus allowances for dependents. Applicants must have a graduate degree in librarianship, information sciences, or a biomedical field, and be American citizens. Mathmatics through calculus is desirable, but not mandatory. A knowledge of at least one foreign language is presumed. Trainees divide their time between the Medical Library, the Computing Facilities Center, university classes, and the offices and laboratories of scientists. They spend about one quarter of their time on a research project of their own. For applications and further information, write to: Dr. Estelle Brodman, Washington University School of Medicine Library, 4580 Scott Avenue, St. Louis, Missouri 63110.

MEETINGS

Jan. 6-12, 1971: Following on the XXVIIth International Congress of Orientalists Library Panel at Ann Arbor in 1967, Library Seminars will be held during the 28th International Congress of Orientalists, Canberra, 6-12 January, 1971. These may be regarded as the first major activities of the International Association of Orientalist Librarians set up at the Ann Arbor meetings.

Jan. 16-Feb. 13, 1971: What is public relations? How can libraries reach new publics? What is the best way for a library to communicate through the mass media? How can a library gain financial support? These are the topics which will be discussed at a Public Relations Workshop which St. John’s University’s Department of Library Science will present at the University’s Jamaica Campus on five consecutive Saturdays from January 16 to February 13. The workshop, which will include lectures, discussions, demonstrations, and projects, will focus on public relations principles and techniques as they relate to libraries. Library public relations consultant Alice Norton will direct the workshop, and the guest faculty will be comprised of public relations specialists, representatives from the communications media, and a graphics designer. The registration fee for the workshop is $95, and the application deadline is December 15. Librarians interested in attending can obtain more information by contacting: Dr. Milton S. Byam, Chairman, Department of Library Science, St. John’s University, Jamaica, New York 11432 (212) 969- 8000, Ext. 200.

Feb. 3-5, 1971: A three-day seminar on indexing to be held February 3–5, 1971, has been announced by the American Library Association and the National Federation of Science Abstracting and Indexing Services. The seminar will be sponsored by the Subject Analysis and Organization of Library Materials Committee, Cataloging and Classification Section of ALA’s Resources and Technical Services Division. It will be hosted by Pratt Institute, Graduate School of Library and Information Sciences in its Manhattan Center at 46 Park Avenue, New York City. The seminar will cover the vocabularies used in indexing, indexing systems and formats, and the effects of indexing on the retrieval process. Emphasis will be placed on relating indexing developments of the past twenty years to the entire field of information science and library science; against this background lecture, specific case histories will be presented and discussed.

The principal lecturer for the course is E. H. Brenner (American Petroleum Institute) with the following guest lecturers: F. W. Lancaster University of Illinois); Peter Wolters (National Science Library, Canada); Margaret E. Fischer (Time, Inc.); Carolyn Flanagan (Engineering Index, Inc.); John Rothman (New York Times); and Stella Keenan (National Federation of Science Abstracting and Indexing Services).

The course is designed to serve as an introduction for the person with little or no experience and to provide a perspective review to the more experienced. Each day there will be a special session at the basic level and an opportunity for an in-depth examination and discussion of the specific case history presented. The following questions will be among those covered in the seminar: What is the relationship between classification and indexing? What differences and similarities exist between classification decimal entries, subject headings, terms, descriptors, etc.? What are the characteristics of a classification scheme, a subject heading list, and a thesaurus? What effect has the computer had on all indexing vocabularies? What are the characteristics of serial and inverted (horizontal and vertical) files? How do subject indexes differ from coordinate indexes? How is the computer effecting the manual card file?

The cost of the three-day seminar is $75.00. The registration fee includes a special kit being prepared for the course. Full details may be obtained from the National Federation of Science Abstracting and Indexing Services, 2102 Arch Street, Philadelphia, Pennsylvania 19103; or from Miss Carol Raney, Executive Secretary, Resources and Technical Services Division, American Library Association, 50 East Huron Street, Chicago, Illinois 60611.

Feb. 17–19, 1971: The third international seminar on “Approval and Gathering Plans,” sponsored by the Florida Atlantic University Library and Division of Continuing Education, will be held in West Palm Beach, Florida, on February 17-19, 1971. The two-day seminar is designed to assist those who have recently started with approval plans or are contemplating starting one.

The attendance will be limited to individuals who participate in the decision-making process affecting acquisitions policies and practices in their respective institutions.

The seminar will be organized into interest groups by the size of the book budgets of the libraries represented. For further information, write to Peter Spyers–Duran, Director of Libraries, Florida Atlantic University, Boca Raton, Fla. 33432.

Feb. 22-24, 1971: The 1971 Conference of the National Federation of Science Abstracting and Indexing Services will be held from February 22-24, 1971, in Washington, D.C. One of the highlights of the meeting will be the Miles Conrad Memorial Lecture to be given this year by Dr. Burton W. Adkinson, Head, Office of Science Information Service, of the National Science Foundation. The Conference will include special sessions on the Interface of Primary and Secondary Publications and Cooperative Studies of Secondary Services. Special interest discussion sessions will be held on standard data elements and formats for tape services, photocomposition, and computer typesetting and indexing. The Federation program will include a special session organized by Association of Scientific Information Dissemination Centers (ASIDIC) on February 24 which will focus on Current Problems of Information Centers. ASIDIC is holding a back-to-back meeting from February 24-25 in the same hotel. The program chairman for the meeting is Bill M. Woods, President-elect of the Federation and Executive Director of Engineering Index, Inc. The meeting will be held at the Hospitality House Motor Inn, 2000 Jefferson Davis Highway, Arlington, Virginia 22202. The Hospitality House is a few minutes from the Washington, D.C. airport with courtesy transportation available. It is about ten minutes from downtown Washington by cab. Registration fee is $35.00 for members and $50.00 for nonmembers and includes a banquet luncheon and the conference digest which will be published after the meeting. More information from National Federation of Science Abstracting and Indexing Services, 2102 Arch Street, Philadelphia, Pennsylvania 19103.

Apr. 23-24, 1971: Sixteenth annual Midwest Academic Librarians Conference at Indiana University, Bloomington, Indiana.

May 30-June 3, 1971: The 70th Annual Meeting of the Medical Library Association will be held in New York City, May 30June 3, 1971.

A letter of intent to submit a formal paper for consideration, accompanied by a short abstract, should be sent by September 1, 1970, to: Alfred N. Brandon, Librarian, Mount Sinai

School of Medicine, Fifth Avenue and 100th Street, New York, New York 10029. The deadline for submission of completed papers is February 1, 1971. For information regarding the type of papers needed see July/August CRL News, pages 220 and 224.

July 20-23, 1971: The third Cranfield International Conference on Mechanised Information Storage and Retrieval Systems will be held July 20–July 23, 1971, in Bedford, England. Invited speakers will present papers dealing with the main theme of the conference, namely, the relationship between the large mechanized information retrieval systems covering a complete discipline, and the smaller specialized information services which may use their data bases. A number of sessions will be reserved for contributed papers; such papers can either relate to the main theme of the conference or to any aspect covering the design, operation, or evaluation of mechanized information services. Within the general theme of the conference a number of aspects can be identified, of which the following are a few examples: (1) The Market: What proportion is interested only in a single subject and how much is interdisciplinary? Is there a greater need for industry-oriented systems? Who is concerned with principles and who needs facts?

(2) The Distribution Pattern: The large data bases have tended to grow out of secondary publications. Are these packaged in such a way as to make them directly suitable for the user, or only for competent professional middlemen?

(3) Cost Effectiveness: Is it possible to generalize on the optimum compromise between performance (e.g., speed and comprehensiveness of service) and cost? (4) Technical Aspects: What is the supportable level of indexing and content analysis for the large data bases and the smaller specialized services? Cooperation and software for merging and repackaging large bases. The logistics of retrospective searches (either batched or on-line) in large systems. When does inversion result in improvement in cost-effectiveness? Can retrospective searches and current awareness services be effectively covered by the same system? Can subsets for retrospective searching be generated by current-awareness services?

Enquiries or offers to present papers should be sent to the Conference Director, Cyril Cleverdon, Cranfield Institute of Technology, Cranfield, Bedford, England.

Aug. 22-27, 1971: An International Conference on Information Science will be held in Israel August 22-27, 1971. For information write Conference Secretary, ISLIC—Israel Society of Special Libraries and Information Centres, P.O.B. 16271, Tel-Aviv. See also September CRL News, page 249.

Sept. 30–Oct. 2, 1971: The Indiana Library Association will meet at Stouffer’s Inn, Indianapolis, Indiana. Further information can be obtained from Jane G. Flener, President, Indiana Library Association, Indiana University Library, Bloomington, Indiana 47401.

MISCELLANY

• Eastern Michigan University, Ypsilanti, and Hampshire College, Amherst, Massachusetts, will each receive a grant of $50,000 for innovative library-centered programs under a matching fund program of the Council on Library Resources and the National Endowment for the Humanities. The grants for the fiveyear programs, to which the National Endowment for the Humanities and the Council contribute equally, are being matched in like amounts by the two institutions.

Hampshire College, of which Dr. Franklin Patterson is president, opened this fall as an experimental, independent liberal arts institution. Several interrelated activities are planned in connection with the Hampshire program. These include: investigations of what users do and do not do in libraries; a multimedia orientation program intended to instruct users in self-help; and the training of student reference assistants for service in the library and outside of it. Incident to the project will be the development of a range of video tape, film slides, and limited computer programs in support of a wide variety of user needs and which may also be useful to other libraries. Among other features of the project will be clearinghouse service for information on similar efforts and the possibility of serving as a model for other libraries contemplating such projects.

Eastern Michigan, with a student body expected to exceed 20,000 during the 1970–71 academic year, in its “Library Outreach” program is seeking to identify for the teaching faculty the contributions librarians are prepared to make to the students’ learning, to encourage their working together to achieve this goal, and to demonstrate the role librarians can play in the motivation of students. A new position, “Orientation Librarian,” is being created and two persons assigned full-time to this work. They will meet with classes and with small groups, hold follow-up sessions, meet the library demands resulting from previously determined student work assignments, endeavor to provide a more personalized approach to specific bibliographic resources, and work toward a closer library–faculty–student relationship. Among other features of “Project Outreach” will be studies of the patterns of library use and comparisons of student groups within and without the program. As at Hampshire, selected students will be trained in the use of basic resources to assist other students at times when professional help is not available.

• Vice Admiral Edwin B. Hooper, USN (Ret.), Director of Naval History, recently announced that all components of the Naval History Division are now located in the Washington Navy Yard, 9th and M Streets, S.E., Washington, D.C. 20390. Previously, most of the Division’s offices were in Northwest Washington, at the Main Navy Building.

Of particular interest to scholars is the Navy Department Library, administered by the Naval History Division, which is now in Building 220 of the Washington Navy Yard. This library of approximately 120,000 volumes is an outstanding resource for students of U.S. Naval History and of numerous fields related to the Navy. In addition to published official and unofficial works and extensive holdings of bound serials, the Library has a number of special collections. These include rare books, cartographic materials, manuscript histories, and extensive microfilm holdings. The latter category includes many of the major series of official naval records in the U.S. National Archives. Microfilms and most published works can be made available to scholars through interlibrary loan. A summary of the Library’s holdings is now at the press and will be provided to interested scholars upon request.

The Naval History Division’s Operational Archives, housed in Building 210, Washington Navy Yard, has extensive collections relating to naval operations, strategy, and policy, primarily dating from 1940 to the present. In addition to official records from naval fleet commands and the Navy Department, the Archives has personal papers of some recent naval leaders and extensive microfilmed holdings of German and Japanese naval archives. Most of the Operational Archives’ holdings dating prior to 1953 may be made available to scholars. Detailed information on the resources of the Operational Archives, as well as other repositories in the Washington area, will appear in a revised and enlarged edition of U.S. Naval History Sources in the Washington Area and Suggested Research Subjects, which is scheduled for publication late in 1970. Copies of this publication will be provided to scholars upon request.

• The New York Public Library’s PEACE —JUSTICE—PROGRESS Exhibition, celebrating the 25th Anniversary of the United Nations, is on view in the Central Building of the New York Public Library at Fifth Avenue and 42nd Street. Among the highlights are a handwritten first draft of the Declaration of Human

Rights by Rene Cassin of the Provisional French Government, and a typed report on the Commission on Human Rights signed by its chairman, Eleanor Roosevelt.

The exhibition salutes more than twenty years’ cooperation between the New York Public Library and the United Nations, whose delegates and staff have the unique privilege of borrowing documents and books from the Research Libraries. This courtesy was extended to the international body in its early years in order to provide it with those essential materials that its own small library at Lake Success did not contain. The present U.N. Library is impressive but specialized, and through its U.N. liaison officer, Dr. Clementine Zernik, the New York Public Library continues to supplement the U.N. collections.

Also included in the exhibition, from the Library’s Manuscript Division, are the papers of Sol Bloom, U.S. Representative at the San Francisco Conference and signer of the U.N. Charter for the United States. Significant among these is a copy of the report to the President on the San Francisco Conference containing handwritten messages of thanks to Bloom from Harry Truman, Cordell Hull, Harold Stassen, and Edward R. Stettinius, Jr., among others. Bloom’s personal photographic record of the signing of the Charter and events relating to the conference are also on display.

• The University of California libraries have been involved with automation for over five years. Every campus of the University utilizes electronic data processing in some way in its daily operations. Particularly noteworthy are the serials control systems in operation at UCSD and UCD, the book catalog used at UCSC, the circulation system at UCLA, and the subject authority control systems in use at UCSD and UCSB. These pioneering efforts have provided the experience which has now resulted in a new University-wide program aimed at the development of common systems for the UC Libraries which are both more effective and less costly.

The UC LSD Program is the outgrowth of many years of work undertaken by the UC Institute of Library Research under the directorship of Dr. Robert Hayes. The establishment of an operations task force, for library automation, under ILR sponsorship, was promoted and guided by Ralph Shoffner. Other major projects of the ILR include the development of a union catalog supplement; listing library materials acquired by the UC libraries between 1962 and 1967, based on a file of machine-readable records in a MARC format; and the development of a center for information services under an NSF grant which will make available to library patrons throughout the University information contained in a large library of machine-readable data bases.

The new University–wide office responsible for directing the University of California systems development work (including automation) has been established at the Santa Barbara campus. Fred Bellomy, recently appointed manager of the University of California Library Systems Development (UC LSD) Program, was formerly head of the library systems staff at the University library on the Santa Barbara campus. The first year’s $300,000 Feasibility Phase has been funded jointly by the Office of the University President and the University libraries. Total development costs for the entire program are projected at more than $15 million and the development is expected to span seven years or more. The objectives of the first year Feasibility Phase includes the establishment, at a high level of confidence, of the potential for significant long-term fiscal advantages to both the state of California and the University.

PUBLICATIONS

• The U.S. National Section of the Pan American Institute of Geography and History has inaugurated a new series of occasional publications on Latin American geography, history, and cartography. The series is designed to stimulate research and writing on Latin America, to provide a forum for the dissemination and coordination of information, and to keep Latin Americanists abreast of current research priorities and goals. The series will consist of bibliographies, pamphlets, and monographs. The first publication, A Bibliography of Latin American Coastal Geomorphology, written by Norbert P. Psuty of Rutgers University, was issued in September. This bibliography should provide an important guide to current research frontiers and problems in Latin American coastal geomorphology. The bibliography includes references from the early twentieth century, although most date from the middle fifties. The bibliography costs $.75. Individuals interested in receiving this publication or announcements of future publications should contact Dr. Arthur L. Burt, Chairman, U.S. National Section, PAIGH, Department of State (Room 8847), Washington, D.C. 20520.

• The Committee on Gerontology, Western Michigan University, announces publication of a recently compiled bibliography, Gerontology; an Annotated Bibliography of Selected Publications Available in the Dwight Waldo Library. The bibliography lists guides, handbooks, dictionaries, encyclopedias, bibliographies, periodicals, indexes, abstracts, dissertations, statistical sources, directories, and state and federal documents as sources for the study of gerontology. In addition, the Appendix lists practical information about organizations working with the aged. Although this bibliography is geared primarily to help students and researchers on our campus, it would also be valuable to persons anywhere who are interested in the problems of old age, since many of the materials listed can be found in most libraries. The bibliography consists of 47 pages compiled by Dr. Louis Kiraldi, Documents Librarian, and is available for $2.00 from the Division of Continuing Education, Western Michigan University, Kalamazoo, Michigan 49001.

® The August 1970 issue of the list of Graduate Library School Programs Accredited by the American Library Association is available upon request from the Office for Library Education, American Library Association, 50 East Huron Street, Chicago, Illinois 60611. Issued semiannually by the Association’s Committee on Accreditation, the official list gives the name and address of each library school offering an accredited program, the name of the dean or director, and the name of the degree to which the accredited program leads. Other information includes the number of hours of work required for the degree, the undergraduate prerequisites if any, and the cost of tuition. Library schools offering doctoral and post–Mas– ter’s specialist or certificate programs are so designated on the list.

• In response to the need for bibliographical control of U.S. Government publications printed outside the U.S. Government Printing Office, the Library of Congress has recently issued Non-GPO Imprints Received in the Library of Congress, July 1967 through December 1969: A Selective Checklist. Prepared by the Federal Documents Section of the Library’s Exchange and Gift Division, the Checklist is limited to those non-GPO imprints deemed to be of some research or informational value and which fall outside the scope of the Monthly Catalog of United States Government Publications, as well as the other main bibliographies of United States Government-sponsored publications. The Checklist is divided into two sections. The first contains 1,112 monographs and monographs in series. These entries are arranged alphabetically by corporate heading and numbered so that they may be approached through the subject index. The section lists periodicals, also arranged alphabetically by corporate heading, but unnumbered since no subject headings have been assigned to them, This publication is available postpaid from the Card Division, Li– brary of Congress, Building 159, Navy Yard Annex, Washington, D.C. 20541 for $1.25.

• A Research Design for Library Cooperative Planning and Action in the Washington,

D.C. Metropolitan Area,prepared by Booz, Allen and Hamilton, Management Consultants, is available in limited quantities from the Biological Sciences Communication Project of the George Washington University Medical Center, 2001 S Street, N.W., Washington, D.C. 20009. Contact the Center regarding price.

• The George Peabody Library School has published Toward an Environmental Source Book, a collection of reviews, bibliographies, and proposals prepared by a class in the School of Library Science. This 55-page publication on a topic of vital interest contains a great deal of information on the literature related to the environment, including detailed bibliographies of books, periodicals, and films. A section on “Voices for the Wilderness” describes some organizations dedicated to conservation of our resources, and “Problems and Proposals” suggests courses of action to follow Earth Day. This publication is available for $1 (prepaid, check or money order) from the School of Library Science, George Peabody College for Teachers, Nashville, Tennessee 37203.

• The School of Library and Information Services of the University of Maryland has announced the publication of The Universal Decimal Classification, a programmed instruction course by Hans Wellisch. With the aid of this book, students can become familiar with the principles and techniques of UDC in a classroom situation; it may be used as a manual for self-instruction by those who look to the UDC as a suitable system for the organization of information. The Universal Decimal Classification by Hans Wellisch—School of Library and Information Services, University of Maryland, 1970, SBN 911 808-04-4—is distributed by the Student Supply Store (University of Maryland, College Park, Maryland 20742) at $3.50 a copy.

• The Yale University Library Development Department has made available for general distribution a new document relating to the Yale Bibliographic, which is now completing its third year of use at the Yale Medical Library. The Yale Bibliographic System User’s Handbook (Document D-12) is a loose-leaf document, comprising about 92 pages, which contains sections on cataloger’s instructions, keypuncher’s instructions, proofreader’s instructions,error and operational messages, control cards,etc. The Manual sells for $3.50. Checks should be made payable to the Yale University Library. Also available is the Yale Bibliographic System Time and Cost Analysis which sells for $1.12. ■ ■