ACRL College & Researc Libraries News

Association of College & Research Libraries

Statement on the Reproduction of Manuscripts and Archives for Noncommercial Purposes

Drafted by the Committee on Manuscripts Collections of the Rare Books and Manuscripts Section of the Association of College and Research Libraries. Approved as policy by the ACRL Board of Directors in January 1974.

It is the responsibility of a library, archives, or manuscript repository to assist qualified researchers, as defined by the respective institutions, by making or having made reproductions of any material in its possession, subject to certain conditions.

Manuscript and archival materials may be reproduced if:

the condition of the originals will permit such reproduction

the originals have no gift, purchase, or legal restrictions on reproduction

the holders of appropriate common law or statutory rights have given their written approval to said reproductions.

All conditions relating to use of manuscript or archival materials shall apply to reproductions.

No repository shall be required to reproduce a complete manuscript collection or archival record group or extensive portions therefrom, the limitation to be set by the owning repository. The repository may, by a special agreement, do so for the mutual advantage of individuals and other institutions and may offer such copies for sale on its own behalf.

The price of reproductions shall be set by the repository, which should endeavor to keep charges to a minimum.

Copies should be made for the use of individual researchers and educational institutions as follows:

Repositories which permit their manuscript and archival collections to be reproduced in whole or part must specify before the copies are made what restrictions if any have been placed on the use of the copies. Purchasers must abide by these restrictions.

All reproductions must identify the source of the original manuscript collection or archival record group.

Copies of reproductions should not be made for a third party by the owner of a reproduction without the written permission of the repository owning the originals.

The repository must inform the researcher that permission to make extensive direct quotation from or to print in full any reproduction must be obtained from the institution owning the originals. In the case of material under copyright, the right to quote or print must also be obtained by the researcher from the copyright owner. Manuscripts cannot be used for publication without due regard for common law rights, literary rights, property rights, and libel laws. The researcher assumes legal responsibility for observing these rights. A repository should, to the best of its ability, inform the researcher about known retention of literary rights.

Single reprint copies of this statement are available free of charge from the ACRL Office, 50 E. Huron St., Chicago, IL 60611. Multiple copies are 20¢ each.

PLAGE STANDING ORDERS

FOR GALE REFERENCE BOOKS

Standing orders for Gale titles assure librarians that their patrons will have prompt use of new editions of important reference books while they are at their newest and best.

Standing orders also contribute to the general efficiency of library operation. The skilled judgment invested in book acquisition is expended only once instead of every time a new edition appears.

One purchase order does the work of many. Of course, you benefit by any prepublication offers. The books come to you on 30-day approval. And you may always cut back or cancel your standing orders at any time.

Standing Order Service is available for all Gale books of a continuing nature, such as Encyclopedia of Associations, Contemporary Authors, Something about the Author, Contemporary Literary Criticisrr Bookman's Price index, National Faculty Directory, and many others.

If you wish to know whether you have specific titles on Standing Order Service with Gale, or if you have other questions, please write to Ms. Mary Thatcher, Standing Order Manager.

GALE RESEARCH COMPANY

BOOK TOWER/DETROIT, MICHIGAN 48226