ACRL College & Research Libraries News

College & Research Libraries News

From Inside the DLP

By Dr. Katharine M. Stokes

College and University Library Specialist, Library Planning and Development Branch, Division of Library Programs, Bureau of Adult, Vocational, and Library Programs, U.S. Office of Education, Washington, D.C. 20202.

By now you’re probably laboring over your Title II-A (Higher Education Act) applications for grants for library materials, and we’re girding ourselves to attack those mountains of papers we’ll be receiving the end of the month. The applications for Basic grants should be easy for you to prepare after three year’s experience, for there are no changes in the guidelines for them.

Mr. Stevens

For the Supplemental and Special Purpose grants there are changes this year, and I’d like to have our new colleague, Frank Stevens, who is administering the Title II-A program, explain the major differences to you. He has been in our Division since last August, coming from the New York State Department of Education where he administered state library grant programs and was state supervisor of school libraries. He is an experienced school, college, and public librarian and has already completed his first encounter with the 1968/69 Title II-B (HEA) program for library institutes, fellowships, and scholarships. It is a pleasure to introduce to you the chief of the Library Training and Resources Branch, Frank A. Stevens:

***

I am pleased that Dr. Stokes is able to give me some space to describe briefly some of the important changes in the Title II-A program for 1968-69. Here they are:

1. Supplemental Grants

The point scoring system will be based on a possible maximum score of twenty-five, as compared with ten last year. Each point scored will be worth a maximum of 40 cents per FTE student, compared with a maximum of $1.00 last year, if sufficient funds are available.

The most important criteria is that related to volume deficiency, which ranges from zero to twelve points (almost 50 per cent of the possible maximum point score, as compared with 40 per cent last year). The “volumes-per-student or expenditures-per-student” option has been dropped, and a single point criteria for decreased expenditure per student has been established. Two criteria remain the same—increase in expenditure per student for all library purposes and age of library (two points and one point, respectively—a reduction). The “HEA Title III or special circumstances” option has been dropped, and a new criterion has been established relating to increased doctoral program activity, with a possible maximum point score of eight. All these changes should tie in more closely with need and provide the opportunity for a more equitable distribution of grant funds.

2. Special Purpose Grants—Type A

The point scoring system will be based on a possible maximum score of twenty, as compared with fifteen last year. The first criterion will remain geared to new degree programs, but will drop the volumes available factor. The second and third criteria (new special centers and new library facilities) remain the same, scoring a maximum of five points each, as compared with a maximum of five and two, respectively, last year. A new fourth criterion, special needs, will score a maximum of five points.

3. Special Purpose Grants—Type B

The point scoring system will be based on a possible maximum score of twenty-five, as compared with thirty last year. The criterion for the availability of a special catalog remains. The criterion related to participation in national bibliographic enterprises remains, except that it will be tied in with specific bibliographic programs. Two new criteria relate to the level of interlibrary loans and the registration of non-institutional borrowers, scoring a maximum of ten and five points, respectively.

4. Special Purpose Grant—Type C

The point scoring system will remain at a possible maximum of 45, but all criteria have changed significantly. There is an eight point criterion on the extent and nature of the combination program, a ten point criterion tied in with the number of combination members, a five point criterion tied in with the quality of interlibrary loan services, a five point criterion on joint-use facilities, a five point criterion on the issuance of a printed catalog, a seven point criterion on the availability of cooperative cataloging, and a five point criterion on the age of the combination.

INSIDE THE DLP …

5. Applicants

Branches may now apply for Supplemental and Special Purpose Types A and B grants, as well as Basic grants, through the parent institution. Beginning in 1969-70, new institutions may apply for Basic grants one year before they open.

These five paragraphs are necessarily brief and sketchy. The new program documents for 1968-69 will provide a comprehensive treatment of the new Title II-A regulations.

You will note on the last two pages of the Instructions the addresses and phone numbers of our nine Regional Library Service program officers. Call the one in your region if you need further assistance and information about the Title II-A programs.

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