ACRL College & Research Libraries News

College & Research Libraries News

ACRL Board of Directors

ACRL News Issue (A) of College & Research Libraries, Vol. 29, No. 2

MIDWINTER MEETING, BAL HARBOUR, FLORIDA

Brief of MinutesJanuary 8, 1968—10:00 a.m.

Present: President James Humphry, III; Vice President and President-Elect David Kaser; Past President and ACRL Representative to PEBCO Ralph E. McCoy; directorsat-large Ruth M. Erlandson, James H. Richards, Jr.; directors on ALA Council (nonvoting) Robert H. Blackburn, Sarah D. Jones, Rev. Jovian Lang, James A. Wallace; chairmen of Sections Stuart Forth, Mrs. Alice B. Griffith, Audrey North, Richard L. Snyder; vice-chairmen and chairmen-elect of Sections Evan Ira Färber, Thomas D. Gillies, F. G. Shepherd; Executive Secretary George M. Bailey; Secretary Santa Dimiceli.

Guests included: Gustave Harrer, Mark Gormley, Anne Edmonds, Morris Cohen.

James Humphry presided.

Note:Individual reports of ACRL activities were mailed to members of the Board of Directors and are available to ACRL members upon request. Wherever necessary, information from the reports will be added to the minutes. Exhibits noted below were distributed with the docket or at the Board meetings.

Members of the Board of Directors and guests introduced themselves.

Mr. Bailey announced that the following material had been distributed to the members attending the Board meeting: Interlibrary cooperation statement; report of the ACRL Publications Officer, and report of the Planning and Action Committee’s first meeting.

The Board confirmed two mail votes: (1) a proposal for “Investigation of Current Practices of the Comprehensive Community College Library As It Relates to the Instructional Program,” (Exhibit IA), after discussion by Mrs. Alice Griffith; (2) a proposal of the “Slavic and East European Subsection for Affiliation with the American Association for the Advancement of Slavic Studies,” to be presented to ALA Council for approval. Both were approved by the Board.

Mr. Humphry read the list of nominees for ACRL offices (Exhibit II), which had not been sent with the docket but was distributed at the meeting on January 9. The slate of nominees was accepted as read.

Ralph McCoy, ACRL representative to PEBCO, read the PEBCO report calling attention to various cooperative activities that had taken place in various ALA units and to saps or shortcomings which were identified during the two-day session. Mr. McCoy acted as chairman of the Reporting Committee.

David Kaser, chairman of the Planning and Action Committee, reported on the first meeting (Exhibit IV):

1. For the Atlantic City Conference program, Ralph McCoy will represent ACRL on an interdivisional conference program planning committee with representatives of the four other type-of-library divisions. The joint program will concern interlibrary cooperation. The Planning and Action Committee felt it would not necessarily follow that the Association would relinquish its own program.

2. With reference to Father Jovian Lang’s proposal that libraries be encouraged to accept ALA Membership cards as borrower registration, it was recommended that the ACRL Board retain the status quo.

3. Regarding the ACRL appointment of one supernumerary junior member to each of its committees for a trial period of one year, in the absence of sufficient indication of the desirability of making this program permanent, the present program should be continued until adequate information has been accumulated to enable proper evaluation of the program. This matter will be discussed at the ACRL board meeting in January 1969.

ACRL Membership
January 31, 1968	13,020
January 31, 1967	11,627
January 31, 1966	10,277
College Libraries
January 31, 1968	3,461
January 31, 1967	3,437
January 31, 1966	3,202
Junior College Libraries
January 31, 1968	1,543
January 31, 1967	1,328
January 31, 1966	977
Rare Books Section
January 31, 1968	1,656
January 31, 1967	1,402
January 31, 1966	1,181
Subject Specialists
January 31, 1968	2,250
January 31, 1967	2,261
January 31, 1966	2,170
University Libraries
January 31, 1968	4,687
January 31, 1967	4,383
January 31, 1966	3,992

4. The University Libraries Section’s ad hoc Committee on Academic Status had petitioned to be disbanded upon completion of its current assignment and recommended that ACRL standing committee on Academic Status be established. The Planning and Action Committee approved this recommendation, indicating that the size and exact duties of the standing committee could be drafted and approved later.

5. Discussion concerning the most appropriate place and role of manuscripts curators within the ACRL structure, resulted in action being deferred to the next meeting of the committee.

6. The Committee recommended that the ACRL Board go on record favoring the centralization of production, distribution and advertising of five ALA divisional journals as stated in Ruth Warncke’s memorandum of December 15 (Exhibit VI), contingent upon the approval by PEBCO of a half-time professional staff member in the ACRL office to compensate for time which would otherwise be lost to it.

The ACRL Board accepted the recommendations of the Planning and Action Committee, excluding those matters pending later approval by members of the Board.

Mark Gormley, Chairman of the Publications Committee, reported that his Committee favored the centralization of the production, distribution and advertising for the publications of AASL, ACRL, ISAD, RSD, and RTSD, as recommended by the Planning and Action Committee, and also recommended that Mary Falvey be appointed to the position as manager of this centralized activity. There was some concern on the part of some of the members of the Board that some of the publications would lose their individuality. Mr. Kaser pointed out that format is a concern of the Publications Committee rather than one for the editor. The Board approved the recommendations of the Planning and Action Committee.

The Publications Committee also reported in favor of the Newsletter to college presidents (Exhibit VIII), which had been recommended by the Planning and Action Committee at the San Francisco Conference.

Some Board members thought that three copies of this proposed Newsletter should be sent to each institution: one for the president, one for the dean and one for the librarian. Others thought that no copy of this should be sent to the president, that one copy should go to the dean and two copies to the librarian, who would be asked to forward a copy to the president. Distribution should be carefully indicated on the Newsletter. The Board approved the Newsletter, to be edited by an ACRL member, and produced and distributed by the Association of American Colleges, under the sponsorship of the AAC-ACRL Committee on College Libraries.

Action on the requests of the Philadelphia-area chapter and the Tri-State chapter (Exhibits V and VI) for a status as chapters under the new ACRL Constitution and Bylaws, had been delayed from the San Francisco meeting because of a lack of a quorum. These chapters were in existence before the reorganization of ALA and want to be recognized as part of ACRL again. Board members expressed concern about the desirability of chapters, their purpose, relation to ACRL, and the possibility that they would tend to detract from the over-all activities of ALA. Mr. Humphrey stated this type of activity would attract more members to ALA and should be encouraged. Mr. Kaser hoped that better relations could be established with chapters and similar groups. The Board approved the two petitions for chapter status.

The ACRL Statement of Responsibility (Exhibit VII) as changed by the Planning and Action Committee was approved, with several changes, by the Board members, to read as follows:

The Association of College and Research Libraries represents research and special libraries and the libraries of higher education (of those institutions supporting formal education above the secondary school level), including those of the junior college, college and university. Within the interests of these libraries, the ACRL has specific responsibility for:

1. The identification and evaluation of appropriate book and nonbook materials, the identification of principles and the establishment of criteria involved in their selection and use; the stimulation of the production of such materials, and activities related to the bibliography, compilation, publication, study, and review of professional literature.

2. Planning programs of study and service.

3. Establishment, evaluation, and promotion of standards.

4. Coordination of the activities of all units within the ALA as they relate to academic and research libraries.

5. Representation of ACRL interests in contacts outside the profession (through appropriate publications, cooperative action, and other activities).

6. Development of libraries and librarianship, including the welfare of librarians.

7. Conduct of activities and projects to improve and extend library services (when such activities and projects are outside the scope of type-of-activity divisions).

The changed statement, as approved by the Board will be presented to the ALA Committee on Organization for approval before presentation to the ALA Council.

The Board of Directors recommended the appointment of Peggy Sullivan as director of the Junior College Library Information Center, beginning March 1, 1968. The halftime project, supported by funds from the 1967 ALA Goals Award, will continue for one year. Miss Sullivan has been director of the Knapp School Libraries Project since 1963.

The meeting adjourned at 12:00 noon.

Brief of MinutesJanuary 9, 1968—10:00 a.m.

Present: President James Humphry, III: Vice President and President-Elect David Kaser; Past President and ACRL Representative to PEBCO Ralph E. McCoy; directors-at-large Thomas R. Buckman, Ruth M. Erlandson, and James H. Richards; directors on ALA Council Robert H. Blackburn, Andrew J. Eaton, Sarah D. Jones, Rev. Jovian Lang, James O. Wallace; chairmen of Sections Stuart Forth, Mrs. Alice B. Griffith, Audrey North, and Richard L. Snyder; vice chairmen and chairmen-elect of Sections Evan I. Farber; Executive Secretary George M. Bailey; Secretary Santa Dimiceli.

Guests included Ruth M. Christensen, Morris L. Cohen, H. Vail Deale, Peter Doiron, Anne C. Edmonds, Clifford Fulton, Mark Gormley, Gustave A. Harrer, Pauline M. Jennings, E. J. Josey, Frank C. Mac- Dougall, George F. Maciuszko, A. P. Marshall, John McDonald, John H. Moriarty, Sister Helen, Norman E. Tanis, and Edwin E. Williams.

James Humphry presided.

Mr. Bailey distributed the list of nominees for ACRL Offices (Exhibit II), which was published in the January CRL News, and a statement of suggested criteria for program meetings. A memorandum had been mailed to Section and Subsection chairmen and committee chairmen, noting activities for the Midwinter Meetings and forms to be completed for budget requests, meeting schedule for the Kansas City Conference, and Midwinter Meeting report forms. Kansas City Conference meetings should be scheduled during Midwinter to avoid conflicts that might occur.

For the ACRL program in Kansas City, Mr. Humphry is planning a program built around a report of the National Advisory Commission on Libraries as it relates to the academic community. The program will be in two parts, with an introduction by a member of the Commission, who will lay the ground work by discussion of the Commission’s recommendations for college, university and research libraries. Secondly, there will be a reaction panel represented by the ACRL Library Surveys Committee, the ACRL Standards Committee, and the ACRL Committee on Liaison with Accrediting

Agencies. This program will relate to the conference theme as outlined by President Foster Mohrhardt and, hopefully, will apprise ACRL members of their role in developing academic libraries to the work of three of the most directly affected committees.

ACRL preconferences, noted in the January ALA Bulletin, are scheduled by the College Libraries Section’s Committee on Non-Western Resources, the Junior College Libraries Section, and the Rare Books Section.

The ACRL President’s reception will be scheduled on Monday, June 24, 5:30-7:30 p.m. Hotel reservation forms were distributed to Board members and the Dixon Inn, across the street from the Muehlebach, was noted as a very nice hotel.

Mr. Kaser reviewed plans for the Atlantic City Conference, scheduled for June 22-28, 1969, noting the discussion at the previous Board meeting, and mentioned that it is not necessary to have programs simply because there is a section, subsection, or committee. He suggested that ACRL units try to combine meetings whenever possible.

Norman Tanis reported that the proposal for demonstration libraries was in its final draft and is to be submitted to the ACRL Board of Directors for a mail vote, after which it will go the the ALA Executive Board for its spring meeting. The ACRL Board discussed the proposal in preparation for the mail vote. The proposal is supported by the AAJC/ALA Committee on Junior College Libraries and the project would be scheduled to begin April 1, 1969, for a period of five years. Six demonstration libraries would be established throughout the country where excellent programs of library service exist. These libraries would be strengthened and would serve as models for other junior colleges to observe and follow. Information would be disseminated on all types of media, including slides and filmstrips which will be available for those people interested in establishing similar junior college libraries. These demonstration libraries would be patterned after the Knapp school libraries, but on the higher educational level. An advisory committee would provide guidance to the project. Several changes, including the makeup of the advisory committee, will be made before a mail vote is requested. The budget provides a detailed breakdown of costs. Concern was expressed that the position of director should be classified high enough to secure the most capable person.

Mr. Kaser reported on the second meeting of the Planning and Action Committee:

1. Recommending support of the Rare Books Section’s memorandum, calling for a change in the name of the Section to Special Collections Section and the plan to appoint a committee to develop a program for activity representing the interests of manuscript collectors as well as rare books. Some concern was expressed about the needs of archivists. The ACRL Board supported this recommendation.

2. Recommending approval of the petition of Mrs. Barbara Marks, on behalf of interested ACRL members, to establish an Education and Behavioral Sciences Subsection of the Subject Specialists Section, approved by the latter unit. This was approved by the Board.

3. With reference to annual conferences there was discussion as to the desirability of having post-conferences as well as or instead of preconferences, especially when ACRL activities fall in the latter half of the week. The Executive Secretary was asked to remind ACRL units of this possibility, when scheduling conferences outside the ALA Conference week.

4. The recent correspondence with the American Council of Learned Societies was noted, wherein the Council proposed “an ACLS Committee on Research Libraries, on which librarians and scholars would serve together.” The Committee recommended that ACRL seek to establish a joint committee with the ACLS, and that ARL be invited to join the group if it should so choose.

The Planning and Action Committee will meet in Nashville, on May 16 and 17 to discuss the size of committees, ACRL chapter relationships, ACRL’s role in the professional development of its members, the division’s increasing activities on the international scene, library implications of the changing structure and nature of higher education, and other matters.

The activities of the Subject Specialists Section, in regard to its petition for division status, were reviewed. The Committee on Organization has met on several occasions during the past two years, to discuss this matter. During the past six months discussions have been held with representatives of the Reference Services Division to discuss possible common interests. This alternative does not seem feasible, and a second alternative might be dissolution of the Subject Specialists Section. A third possibility would be to remain as a unit in ACRL. The Board will consider these alternatives at the Kansas City meeting.

The Audio-Visual Committee has completed guidelines for audio-visual services for academic libraries and has forwarded the documents to the ALA Audio-Visual Committee. The ACRL Committee is gathering pictorial material to further aid in this field. Joanne Harrer will represent ACRL in preparation of a more acceptable joint audio-visual policy statement with the National Education Association Division of Audio-Visual Instructions.

H. Vail Deale, chairman of the ACRL Grants Committee, emphasized the importance of this activity, with four hundred applications received each year, and noted the need to increase our list of contributors.

The International Relations Committee as reported by Thomas Buckman offers ACRL an opportunity for service abroad. He hopes to secure personnel to serve in that capacity, assisting with international programs.

John Moriarty, chairman of the reconstituted Committee on Legislation, noted the lack of attention to liberal arts programs, junior colleges, independent municipal university libraries and independent research libraries. The Committee is working on a revised statement of purpose for submission to the Board.

The Committee on Library Surveys hopes to provide a program for apprentice surveyors, possibly having annual institutes on the subject. The National Library Week Committee hopes to publish the brochure on junior colleges this year. The Publications Committee has revised its statement of responsibility, considered a revision of the statement of history, procedure, and policy for the Monograph Series Editorial Board, and recommended the termination of the present Microcard Series and the establishment of a new series with expanded coverage to include annual reports, policy statements, surveys, manuals, reports, and other microform publications as desired. It has considered the relationship to the Clearinghouse for Library Information.

The Committee on Standards held a meeting to consider a preliminary draft for a revision of the Junior College Library Standards, and voted to revise the College Library Standards. It will recommend that a special subcommittee be appointed to work on this matter, and to involve the Association of American Colleges. A meeting to consider the feasibility of developing University Library Standards was held in Boston, in November, supported by funds from the Council on Library Resources. A report of the recommendations of the meeting was submitted to the Association of Research Libraries, which has agreed to establish a joint committee with ACRL to work on this matter. Stephen McCarthy, executive director of ARL, will report to Mr. Bailey in regard to ARL action, according to Andrew Eaton, president of ARL.

The AAJC-ALA Committee on Junior College Libraries will meet in Boston on February 24, 1968, prior to the AAJC conference and hopes to have Peggy Sullivan, newly-appointed director of the Junior College Library Information Center, and Lester Asheim, director, Office of Library Education, meet with Committee members to discuss activities of common concern.

Peter Doiron, editor of CHOICE, and Sister Helen, chairman of the Editorial Board, reported that the Board members plan to establish a program of Reviews-on- Cards, if subscribers will pay $80.00 for a subscription instead of $70.00, as originally suggested. The higher subscription rate is needed to meet the costs of the projected program. The ACRL Board approved the recommendation that terms of members of the CHOICE Editorial Board be changed from two to three years, with a maximum of six-year terms.

The Law and Political Science Subsection is planning to develop a guide for selection of legal material and to study the Library of Congress “K” Classification. The Slavic and East European Subsection is planning to develop a guide to Slavic holdings in the United States and Canada, which will take several years.

Andrew Eaton, who is serving as President of ARL, reported briefly on the Midwinter Meeting of ARL, noting the program with Dr. Frederick H. Burkhardt, president, American Council of Learned Societies, as speaker.

Additional discussion of Father Lang’s proposal for the universal library card led to a motion that the ACRL Board approve the proposal as a first step. This was not approved. Most Board members found no problem in securing materials in other libraries.

The meeting adjourned at 12:00 noon.

Brief of MinutesJanuary 9, 1968—8:30 p.m.

Present: President James Humphry, III; Vice President and President-Elect David Kaser; Past President and ACRL Representative to PEBCO Ralph E. McCoy; directorsat-large Thomas R. Buckman, Ruth M. Erlandson, and James H. Richards; directors on ALA Council Robert H. Blackburn, Sarah D. Jones, Rev. Jovian Lang, James O. Wallace; chairmen of Sections Mrs. Alice B. Griffith, Audrey North, and Richard Snyder; vice chairmen and chairmen-elect Thomas D. Gillies, and G. F. Shepherd; Executive Secretary George M. Bailey; Secretary Santa Dimiceli.

Guests included Peter Doiron, William