ACRL College & Research Libraries News

College & Research Libraries News

Higher Education Act of 1965

TITLE II A

The “Policies and Procedures Manual” for Title II A of the Higher Education Act of 1965 will be mailed shortly to all academic institutions. Two copies of the manual and application forms will be sent to the president of each institution. For information purposes, one copy of the manual also will be sent to the head librarian. The manual contains policies and procedures relating to the college library resources program. It includes information regarding basic, supplemental, and special purpose grants; the uses for which these grants are authorized; institutional eligibility; the permissible number and duration of grants; required institutional commitments; approval and funding level of applications; application procedures; award procedures; grantee accounting, record maintenance, and reporting procedures.

If the president of an academic institution does not receive the forms by February 28, please contact: Mr. Ray M. Fry, Director, Division of Library Services and Educational Facilities, U.S. Office of Education, Washington, D.C. 20202.

In completing the applications please note the following;

1. Amendment to the Maintenance-of-Effort Requirements under Title II A, Higher Education Act of 1965, Section 202 (a) and (b), 203(a)(1).

In order to meet the maintenance-of-effort requirements for basic and supplemental grants, the applicant institution will expend (from non-federal funds) during the fiscal year for which the grant is requested for allowable library purposes an amount at least equal to the average annual amount it expended (from such funds) for allowable library purposes during the two-year period ending June 30, 1963, or during the two fiscal years preceding the fiscal year for which the grant is requested, whichever is the lesser; and also the applicant institution will expend (from non-federal funds) during the fiscal year for which the grant is requested for allowable library materials an amount at least equal to the average annual amount it expended (from such funds) for allowable library materials during the two-year period ending June 30, 1965, or during the two fiscal years preceding the fiscal year for which the grant is requested, whichever is the lesser.

This change applies to basie and supplemental grants but does not apply to special purpose grants, when only “the two-year period ending June 30, 1965” is used for expenditures.

2. Matching Funds.

a. Basic Grants:In order to meet matching requirements the applicant institution will expend (from non-federal funds) during the fiscal year for which the grant is requested, an amount equal to not less than the amount of the grant (Sec. 202 (a) (2) of the Act).

The application form will indicate where to include the matching funds.

b. Supplemental Grants:No matching requirements (Sec. 203 (a) (1) of the Act).

c. Special Purpose Grants:In order to meet the matching requirements, the applicant institution will expend (from nonfederal funds) during the fiscal year for which the grant is requested for the same purpose for which the grant was awarded (library materials) an amount (from such funds) equal to not less than 33/3 per cent of the amount of such grant (Sec. 204 (b)

(1) of the Act).

The same matching funds cannot be used twice.

3. Supplemental Grants.

a. In order to receive supplemental grants, the applicant institution must apply for and be eligible to receive a basic grant in excess of $1,500 during the same year of application.

b. Be careful to read the evaluation information properly. The footnote provided in the manual for total volumes is important. For example, rising the percentages, the junior colleges having up to 1,000 students and the following number of volumes in its collection would receive these scores, using 20,000 volumes as a basis:

	Score
(a) 5,000 volumes or less	4
(b) 5,001 to 10,000 volumes	3
(c) 10,001 to 15,000 volumes	2
(d) 15,001 volumes or more	1

These figures would be higher as the student body increases.

4. Special Purpose Grants.

a. There is no limit in the amount requested for special purpose grants.

b. In order to apply for a Type C grant, the applicant institution must apply as a member of a combination of institutions and not in the name of the combination, since grants can be awarded only to those institutions of higher education which grant degrees.

The date of notification of the award of grants will be published in a later issue of “CRL News.”

Any question regarding the completion of the application should be directed to the Division of Library Services and Educational Facilities, area code 202, 962-7715.

Any question regarding the completion of the application should be directed to the Division of Library Services and Educational Facilities, area code 202, 962-7715.